Recruitment Administrator

Do you want to kickstart your career in recruitment? Do you have a knack for making people feel welcomed and valued? 

If you answered yes to these questions, we may just have your next role lined up! At eXPD8, we are looking for a Recruitment Administrator to join our team.

The Recruitment Administrator supports the recruitment team by ensuring a seamless administrative experience for both candidates and hiring managers. They are responsible for conducting the initial screening of candidates, administrating the Applicant Tracking System (ATS) and ensuring applications are processed in a time manner.

It's important that you create a positive experience for everyone, from unsuccessful candidates to hiring managers, new recruits to your own team.

If this sounds interesting, read on below…

About the role:

This is a hybrid role, so you'll be partially based in our Bristol Head Office for 2 days a week and at home for 3 days a week.

How you'll deliver excellence:

Administrative Support

• Act as the primary point of contact for potential and current candidates via management of the team mailbox and phone lines.
• Prepare and post vacancies on the Applicant Tracking System (ATS) and appropriate job boards.
• Ensure compliance with data protection regulations and maintain confidentiality of candidate information.
• Liaise with various departments (e.g. HR, Marketing and Communications) to develop an efficient and effective end-to-end candidate experience.
• Champion and follow our recruitment processes, procedures, and best practise.

Candidate Management and Screening

• Review CVs to evaluate candidates, creating a shortlist to progress to interview.
• Where applicable, conduct phone screenings to assess candidate knowledge, skill, behaviours and cultural fit.
• Maintain candidate records and ensure data accuracy.
• Document accurate, clear, and objective notes, outcomes and recommendations in the ATS.

Interview Coordination

• Schedule and coordinate interviews, communicating logistics to candidates and hiring managers where appropriate.
• Ensure all necessary arrangements are made for interviews, including room bookings and technology setup.

Onboarding Assistance

• Prepare and send offer letters to successful candidates.
• Ensure all new hires submit the necessary documentation during the onboarding process.

What makes you excellent:

• Experience working in a recruitment, particularly an internal recruitment function that has a high volume of vacancies.
• Experience administrating an Applicant Tracking System, particularly eARCU.
• Comfortable and confident handling confidential data.
• A champion of equity, diversity, and inclusion.
• Ability to prioritise and manage multiple tasks and deadlines.
• A confident and compassionate communicator, both written and verbal.
• Confidence to challenge to do things better.
• Effective internal and external stakeholder management.
• Attention to detail with a ‘right first time, every time' approach.
• Strong IT literacy, particularly across the core Microsoft suite (Excel, Outlook, PowerPoint Word).

What makes us excellent:

We are one of the UK's largest field marketing agencies, with over 20 years of experience supporting many iconic brands and retailers. We have a great reputation of delivering exceptional service to ensure our customers succeed in retail.

People are our business, so we work hard to ensure they are supported, rewarded, and valued. We are proud to be a Disability Confident Leader and a fully inclusive employer.

On top of that, we offer:

• Your eXPD8 birthday off each year
• Immediate access for you and your family to GroceryAid
• Access to eXPD8 Rewards where we offer regular competitions and incentive plans
• Unlimited refer a friend scheme
• Personal development and progression opportunities with access to over 400 learning resources
• Fresh fruit and snacks in the office.