Fleet Administration Coordinator

Culina Logistics provides integrated supply chain services and expertise for food & drink products that require strict refrigerated temperatures.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Due to continued growth an exciting opportunity is now available for a Fleet Administration Coordinator to join our team in Bristol on a full time permanent basis!

Salary: Up to £34,000 per annum, depending on experience. 

Working hours: Monday to Friday, 8:30am-5pm. 

As a Fleet Administration Coordinator you will be responsible for the scheduling, booking and completion of all maintenance and repair work for the Culina Logistics fleet. Liaising with external suppliers, Culina Asset Management and our Transport Operations Teams.

Key Duties of a Fleet Administration Coordinator:

• Ensuring fleet maintenance schedules are up to date including servicing and MOT’s.
• Checking all schedule events have been booked and work completed.
• Liaising with suppliers and internal customers to coordinate vehicle maintenance and repairs.
• Monitor all vehicles in for service to ensure any delays are known and managed.
• Ensure compliance paperwork is received and loaded on to the platform.
• Maintain accurate and up-to-date records for all company vehicles.
• Auditing fleet records and databases to ensure they are complete, up to date and accurate.
• Ensure compliance with legal and regulatory requirements.
• Production and delivery of performance stats for meetings and calls.
• Monitor compliance performance reports and act to resolve any missing or incomplete records.
• Support with missing mileage investigations.
• Attend and present supplier performance data at review meetings.

Qualifications

• Prior fleet Admin experience.
• Strong administrative mind-set and attention to detail.
• Experience of working in a busy, fast paced environment.
• Be able to interact with internal and external stakeholders via email and phone.
• Ability to work without direct supervision.
• Ability to work efficiently and accurately under pressure.
• Effectively prioritise work load in order to meet set deadlines.
• Good standard of computer literacy, particularly MS Office e.g. PowerPoint, Word and Excel.

Additional Information

As part of our drive to make Culina Logistics a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – Competitive holiday entitlement.
• Pension scheme – We want colleagues to enjoy a comfortable retirements so we offer a great contribution of 4% employee and 4% employer.
• Life Assurance - x2 your annual salary.
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!